Privacy statement
How personal information is handled
The Insurance Guy Ltd is the agency collecting and holding information for this advice
service. This statement applies to website enquiries, advice work, applications,
servicing, reviews, claims support and complaints.
What may be collected
Contact and identity details; family, employment, income, debt and ownership
information; objectives and preferences; existing and proposed insurance; health,
medical and lifestyle information; correspondence, meeting notes and recordings;
application, underwriting, policy, claim and complaint records; and system audit
information needed to protect the advice record.
Where information comes from
Information is normally collected directly from you. With authority, or where the law
otherwise permits, it may also come from a joint applicant, insurer, reinsurer, health
provider, existing adviser, authorised representative, public register or another
person involved in the advice, application or claim.
Why it is used
Information is used to verify identity; understand needs; research and recommend
insurance; prepare and manage applications; support underwriting, policy service,
reviews and claims; communicate with you; meet legal, licensing and record-keeping
duties; handle complaints; maintain security; and improve service quality using
de-identified information where practical.
Who may receive it
Information may be shared, only as necessary, with insurers and reinsurers; medical
providers where separately authorised; authorised support people and professional
advisers; technology, document, communications and secure-storage providers;
regulators, auditors and dispute-resolution bodies; and another party where you
authorise it or the law permits or requires it.
Approved systems and recordings
Personal information is handled only in systems and services approved for the current
advice process. Meetings are recorded or transcribed only after notice and consent.
Any material change to client-management, automation, recording or AI-assisted
processing must complete privacy, security and compliance review before use, and this
statement must be updated to match the approved production behaviour.
Your choices
Providing information is generally voluntary. If necessary information is not
provided, The Insurance Guy or an insurer may be unable to assess needs, give advice,
progress an application, review existing cover or support a claim. An insurer may
require information under its own application terms.
Indirect collection and notification
When we collect personal information about you from someone else, we take reasonable
steps to notify you as soon as reasonably practicable after collection, unless you
have already been made aware or an exception under IPP 3A of the Privacy Act applies.
The notice explains that information has been collected, why, the intended recipients,
the name and address of the agencies collecting and holding it, any law authorising
or requiring collection, and your access and correction rights.
Storage, security and overseas processing
Reasonable technical and organisational safeguards are used to protect information.
Access is limited to authorised people and services. If an approved provider processes
information outside New Zealand, The Insurance Guy must assess that handling and apply
the safeguards required by the Privacy Act before the arrangement is used.
Retention
Financial advice service records are kept for at least seven years from the latest of
when the record is made, the related advice is given, a later record refers to or relies
on it, or the related financial product ends. A complaint, claim or legal hold may
require longer retention. Other personal information is kept only as
long as there is a lawful need for it, then securely deleted or de-identified.
Access, correction and breaches
You may ask for access to your personal information or request correction. Identity may
need to be verified. If a privacy breach causes or is likely to cause serious harm, The
Insurance Guy will notify the Office of the Privacy Commissioner and affected people as
soon as practicable, subject to the Privacy Act.
Website and external services
This website does not currently use an enquiry form or non-essential analytics cookies.
It stores your motion preference in your browser so that your choice is remembered.
Vercel hosts the website. Hosting and security services may process technical information,
such as your IP address and browser details, to deliver and protect it. Processing may
take place outside New Zealand, including in the United States. See
Vercel’s privacy information.
Booking opens Microsoft Bookings. The contact and appointment details you provide there
are used to arrange and manage your conversation with us. This privacy statement applies
to our handling of those details; Microsoft and other external services also have their
own privacy and cookie practices. See
Microsoft’s privacy statement.
You can contact us by phone or email instead. Please
avoid including medical details in an initial booking or enquiry; we can arrange how
to collect any sensitive information needed for advice.
Privacy contact
Privacy Officer, The Insurance Guy Ltd
30 Fairwater Road, Warkworth, Auckland 0910
support@theinsuranceguy.nz
021 544 641 You may also contact the Office of the Privacy Commissioner.